Project Coordinator

Together, we do amazing things every day.

Imagine a supportive employer, a career that fits your lifestyle, and many learning opportunities. With the Hamilton Family Health Team, you can have all of that, and more. We work hard to create an innovative and diverse workplace that values the contributions of our employees. No matter what your role, working with us is about making a difference – every day!

Your Opportunity:

We are looking for a highly organized and collaborative Project Coordinator to support the delivery of HFHT’s primary care integration and quality improvement initiatives. If you thrive on keeping projects on track, bringing clarity to complex work, and ensuring teams have the information and support they need to succeed — this is the role for you.

Roles and Responsibilities:

•        Maintain project plans, schedules, action logs, and status dashboards across PCAT, team-based care expansion, and other strategic initiatives.

•        Coordinate meetings and working groups — scheduling, agenda preparation, minute-taking, and action item follow-up.

•        Prepare professional reports, presentations, and briefing materials for internal and external audiences, including Ontario Health.

•        Support data collection, compilation, and reporting for project activities.

•        Monitor timelines and proactively flag risks or delays to the Project Manager or Senior Director.

•        Maintain organized, accessible project documentation using HFHT’s shared platforms.

•        Support logistics for patient, community, and stakeholder engagement activities.

Qualifications and Skills:

•        Undergraduate degree or diploma in a health-related field, project management, or business administration; equivalent experience considered.

•        Minimum 2–3 years of project coordination or administrative support experience, ideally in healthcare or a community health setting.

•        Exceptional organizational skills and ability to manage multiple priorities with accuracy and care.

•        Proficiency in Microsoft Office and collaboration tools (e.g., SharePoint, MS Teams, Planner); project management software experience an asset.

•        Strong written and verbal communication skills and a proactive, professional approach.

•        Familiarity with primary care or Ontario Health Team environments is a strong asset.

•        Commitment to patient-centered care, equity, and continuous improvement.

Why join the HFHT?

Competitive Employee Value Proposition including, but not limited to:

Healthcare of Ontario Pension (HOOPP)
Extended health care benefits including health, dental, vision & critical Illness insurance
Meaningful, purpose-based work
12 paid Stat holidays and one (1) extra float day
Hybrid work schedule
Ongoing green initiatives

Summary

Classification: Non-Union

Primary Location: Hamilton

Employee Class: Full Time 1.0 FTE

Schedule: Monday-Friday

Start Date: ASAP

Salary: $67,400 – $77,000.88

Application Instructions:

Interested applicants please submit résumé and cover letter as one document using naming convention

Last name, First name_Position via email: hr@hamiltonfht.ca

Note:
If successful in receiving a job offer with the Hamilton Family Health Team, new hires may be required to provide proof of full COVID-19 vaccination prior to start date as a condition of their employment. If successful candidates are unable to get their COVID-19 vaccination as a result of a medical exemption, they may be required to submit supporting documentation to establish that they are exempt from this requirement.

The HFHT is committed to building a respectful, caring, equitable, and inclusive workplace where staff reflect the diversity of the communities that we serve. As such, we welcome applications from all qualified individuals including all equity-deserving groups. In addition, we are committed to accessibility and creating a barrier free hiring process in accordance with the Ontario Human Rights Code, and the AODA (Accessibility for Ontarians with Disabilities Act, 2005). Accommodation is available upon request at any point in the selection process by notifying the recruitment staff.